The idea is to do your most difficult projects during your prime hours. If you try to tackle them during your worst times, you will find yourself procrastinating. You must also learn to prioritize.
Most management books talk about A, B and C priorities. A’s are both urgent and important. They must be done within a 24 hour period. B’s are important but not urgent, or urgent but not important. They can be put off until tomorrow. C’s hopefully will go away all by themselves.
Once you determine what the priority is, you must rank order it such as A-1, A-2, A-3 and so forth. You must not veer from this determination once it is made, because this ensures that you always work on the most important project first. You may never get to a 2 priority because of interruptions or your job functions, but at least you will have worked on your primary target.
Most of us get sidetracked by working on the easiest things first, or we move from one chore to the other with no clear plan. We figure it is simpler to get the little things out of the way. The problem with this is we never get to our important items; we become busy with activities rather than results. We can always keep ourselves busy, but are we accomplishing anything?
Write everything down. Since we only remember 40% of what we want to on time, it’s imperative we commit things to paper or an electronic version. People do this but on little pieces of paper which gets scattered, are distracting and sometimes even get thrown away in the trash.
Even worse are yellow sticky notes that find everywhere–desks, lamps, drawers, walls and even sometimes ourselves. These are great when you’re sending information to someone, but when they’re all over your work area, they will boggle your mind.
Commit your thoughts, “to-do’s,” reminders and projects to a single sheet of paper. It’s easier to keep track of a single sheet than several small pieces of paper and far less distracting.